How can I make sure every vehicle in my fleet is serviced on time?

Set each service as an interval — every so many kilometres or months — and let the tracker count the distance. FuelSense measures the kilometres since each service from the anchored odometer, warns when one is within 500 km or 14 days of due, and raises an overdue alert if it passes without being logged.

What if the tracker was offline for part of the interval?

Re-read the dashboard odometer when it is back. The missed distance is booked, so the service schedule counts it.

Can I set my own intervals?

Yes. Each service’s distance and time interval can be changed per vehicle, to match the manufacturer’s schedule or your mechanic’s advice.

Vehicle service reminders by real mileage, not guesswork

Why mileage-based reminders slip

Most fleets track servicing in a notebook or a spreadsheet, keyed off a mileage someone wrote down at the last visit. Nobody re-reads the dashboard every week, so the reminder only happens when a driver notices a warning light. A tracker already measures every kilometre; the service schedule just has to read it.

How the schedule works

Each vehicle has services — oil and filter, tyres, brakes, and any you add — each with a distance interval, a time interval, or both.
The Service record shows, per service, the distance and days since it was last done and how much of the interval is used, as a bar.
Within 500 km or 14 days of due, a “Service due soon” alert is raised; past the interval, “Service overdue”. Each is raised once per interval.
Logging the service (date, odometer, what was done, cost) closes it and starts the next interval from that point.

The FuelSense service record for one vehicle: engine oil and filter every 3,107 miles or 6 months, 556 miles since the last service shown as a bar at 32%, next due at 54,064 miles or 18 February 2027, 122 days or 2,551 miles remaining, status OK, with a Log service button. — The bar is the tracker counting the interval down. Nobody has to read the dashboard for it to move.

Because distance comes from the anchored odometer, a 5,000 km oil change falls due at the dashboard mileage the mechanic expects. See the odometer guide for anchoring.

What on-time servicing saves

Fuel: clogged air filters, worn plugs and under-inflated tyres all raise consumption, and a fleet pays for that on every receipt until the service is done.
Breakdowns: a vehicle off the road earns nothing and often strands a driver and a load with it.
Engines: oil left too long is the cheapest way to turn a routine service into an engine repair.
Over-servicing: a reminder at the real interval stops oil being changed early “to be safe” on every vehicle.

The schedule also shows what was spent: every logged service carries its cost, so the service bill per vehicle sits next to its fuel bill, and the vehicle that costs more than its twins is easy to spot.

Common questions

What if the tracker was offline for part of the interval?: Re-read the dashboard odometer when it is back. The missed distance is booked, so the service schedule counts it.
Can I set my own intervals?: Yes. Each service’s distance and time interval can be changed per vehicle, to match the manufacturer’s schedule or your mechanic’s advice.